Category Archives: building fall maintenance

How to Get the Best Building Maintenance Company

very clean and well-maintained buildingBuilding maintenance is an essential part of facility operations that comes with multiple considerations. A building needs regular maintenance to extend system life and preserve property value while still staying in-budget and considering the long-term needs of the company.

While this seems contradictory, it is possible to find solutions that satisfy all those components. One of those solutions is outsourcing building maintenance to professionals. This effort can be cost-effective because it is often cheaper to contract with a company versus the total compensation of an employee. A comparative analysis can be done in three steps.

Evaluate building needs.

The evaluation starts with compiling a full list of building needs. The list should include what services are needed and the frequency that those services need to be performed. The list of building needs should be comprehensive and include daily and weekly tasks, such as vacuuming and floor cleaning, and seasonal spring and fall maintenance, such as HVAC maintenance.

When compiling this list, consider the amount of time required for the maintenance. Not every building requires full-time help or the cost of hiring a part-time employee. If the building is in another location or is a rental, it may be more convenient hiring a service rather than monitoring an employee.

In addition to building needs, companies should also consider the party responsible for monitoring the employee or communicating with a third-party service. This party is typically the facility manager or maintenance manager.

Interview prospective companies.

If a full analysis concludes that outsourcing is the right solution, the company should identify third-party vendors that can complete tasks on the building maintenance list. This list can include an HVAC company, cleaning company, and parking lot maintenance vendor. In addition to the cost quoted by the third-party vendors, companies should also consider service quality and the cost of working with multiple companies.

The latter should be a consideration for companies that want multiple services done without corresponding with multiple companies. Some companies offer more than one services, such as cleaning and building maintenance services, that add convenience to facility management.

Review contracts.

The last step is to review contract fine print. This should be part of the initial process and a continuing effort to control costs and refine services. Some consideration should also be given to future building maintenance that can reduce long-terms costs, such as light bulb maintenance. While there may be more up-front cost, the long-term savings can be worth the initial investment.

Your Winter Facility Prep Checklist

warehouse floor after cleaning ready for winterFall is a busy time for businesses as they prepare the interior and exterior of their buildings for winter. Commercial buildings come with their own checklist of winter preparation tasks needed to get your company—and your employees—ready for another Wisconsin winter.

Interior

Energy audit-have your facility inspected from the roof to the floors to check for energy leaks that could be costing your company thousands.

Office pick up-fall is an ideal time to clean up piles of paper throughout the office and shred unneeded papers (or hire a professional shredding service to get rid of the paperwork).

Kitchen cleaninghire the professionals to deep clean your office kitchen. Clean out the refrigerator, wash counters, deep wash the floors, clean your appliances, and give your employees a safe place to eat their meals (full kitchen clean checklist here).

Curtain & blind wash-for the sake of the allergy sufferers in your workplace, as well as the condition of your window curtains and blinds, dust or wash all your window curtains and blinds.

Floor and rug cleaning-get your floors ready for the inevitable tracking of snow, ice and salt across your warehouse and office floor (both for appearance and safety). Hire a professional cleaning service to clean your rugs and wax, polish and carpet clean your facility during business off hours so your floors are protected from the winter grime.

Restroom sanitize-before the inevitable sick days and loss of productivity, hire the pros to give your facility restroom a thorough top-to-bottom cleaning that’ll impress your customers and keep your employees healthy during the cold and flu season.

Exterior

Parking lot maintenance-get ready for the winter traffic and snow: maintain the parking lot and pick up the parking lot, lawns and outside areas around your workplace.

Building exterior maintenance-power wash the building and keep the exterior of your building looking professional and clean. If needed, hire a cleaning service that can handle interior and exterior cleaning.

Winter preparation landscaping-a thorough autumn landscaping is not optional, especially when preparing for winter. Hire a maintenance service to clean out dying vegetation (such as flowers, shrubs, etc.), trim trees so you don’t have any issues with ice building up and dropping branches, clean up branches and leaves so your storm drains are clear and clean off walks and steps before they are coated in snow.