Category Archives: commercial cleaning service

What can a cleaning service do for your business?

The question, “what can a cleaning service do for your business?” is a loaded question with a two-fold answer. One answer is that a commercial cleaning service can keep your office and warehouse space organized, your restrooms clean and your tenants satisfied. If you hire a commercial cleaning service like ZBM Clean, you can also request preventative maintenance done around your building, ensuring that your HVAC unit lasts longer and your building condition is prime.

The second answer to the question is an itemized list of potential cleaning, organization, preventative maintenance and construction tasks that can be done at your primary building or rental commercial space. While the list for many commercial cleaning services would stop at cleaning and organization, ZBM professional commercial cleaners can also do preventative maintenance and construction tasks needed around your business, including:

  • cleaning your office kitchen,
  • window and blind cleaning,
  • dusting office cubicles and counters,
  • regular vacuuming,
  • floor cleaning and waxing,
  • parking lot maintenance,
  • refilling supplies in the restroom,
  • landscaping,
  • removing and replacing ceiling tiles,
  • fixing drywall patches,
  • painting walls,
  • fixing and repairing HVAC units,
  • building inner offices,
  • restroom repairs,
  • installing new interior and exterior doors,
  • other facility preventative maintenance.

This list of cleaning and preventative maintenance tasks can be customized to your business’ needs on a schedule you specify. And while this answer is a very long answer to a very common question, ZBM Cleaning can answer other common commercial cleaning questions about cleaning and preventative maintenance tasks with a simple phone call, and back their answer up with prompt and quality cleaning and preventative maintenance service.

5 Ways to Make the Most of Your Holiday Company Down Time

The holidays are a time for celebration in the office and at home, and a unique opportunity for businesses to take advantage of down time and shop shut downs. Most businesses have lower employee attendance, less traffic, and slower production schedules and customer orders during Thanksgiving week and between the Christmas holiday and New Year’s.

Facility Maintenance

Company down time is an opportunity to make repairs that need to be done, but you haven’t had the time to tackle during busy times. Schedule maintenance tasks like removing and replacing ceiling tiles, fixing drywall patches, painting walls, fixing and repairing HVAC units, building inner offices, restroom repairs, and installing new interior and exterior doors.

IT Maintenance

Most businesses have (or should have) a regular back-up system for electronic files. The holidays are an ideal time for server maintenance, upgrades and comprehensive back-ups when you don’t have a lot of online users affected by the down time. If your IT crew has any new software to download or upgrade, now is the time to take advantage of an empty office and production floor.

Floor Cleaning

Take advantage of an empty shop and office. Schedule a floor cleaning and wax of your production floor when your shop is down for the holidays. Ask your office employees to clean items off the floor before they go on vacation so you can coordinate carpet and rug cleaning before they come back to work.

Inventory

The holidays are a prime time to take advantage of decreased shipping schedules. Inventory your receiving and shipping areas to ensure you have accurate numbers, and double check your computer amounts.

Building Cleaning

The key to coordinating and flawlessly executing these tasks during down time is to plan ahead. Contact your vendors and IT crew now to coordinate schedules during your scheduled shut down or down time.

Call your local southeastern Wisconsin cleaning company to schedule down time cleaning for your commercial building or rental property. Holiday downtime is an ideal opportunity for regular and deep cleanings of your office, kitchen, restrooms and production space. Your tenants, employees and shop workers will be amazed when they return to their office or shop in the new year.

4 Reasons Why It Makes Cents to Hire a Commercial Cleaning Service

We’ve written about the decision about whether to outsource cleaning your business in a past blog post, but this time we’re addressing a more basic question: why should you hire a cleaning service for your business? The answer to the question is more complicated than just having a clean business, and can also have a surprising, positive impact on your bottom line.

Professional Image

No one walks into a business expecting it to be dirty, but plenty of potential customers walk out because of it. The condition of your business can be the difference between landing and keeping your customers, and missing out on another sale.

Another reason to hire a cleaning service? For the exterior of your business—if you hire a cleaning service than does parking lot and exterior maintenance as well. Curb appeal counts when customers stroll or drive by and form an impression of your business.

Safety

Dust piles up, water spills on the floor, mold grows in an unkept kitchen. Though these issues may seem minor, the impact on the health of your employees and customers can be a lawsuit or worker’s comp claim waiting to happen. This can be especially true for employees with pre-existing health conditions, such as allergies and respiratory conditions. Being proactive about maintaining a clean facility can save you a lot of headaches in the long run, and a lot of money from an unsafe work environment.

Employee Productivity

A clean work environment is a productive workplace, free of the clutter and distractions that slow down employee productivity. It’s also a workplace that keeps germs away, lessening the amount of employee sick days. This can be especially true when your business has turned into a Petri dish of germs, and is spreading from employee to employee (and from desk to desk). A commercial cleaning service can head off the bug before it takes down half your workforce with a thorough disinfection and regular cleaning.

A commercial cleaning service also has an impact on your business’ productivity by keeping your employees focused on what you hired them for: their job. If you hired a manager to manage, you don’t want them to be cleaning bathrooms—it’s a waste of money and expertise. Help your employees stay focused on customer satisfaction and your bottom line.

Long-term building condition

If you own your buildings, or are responsible for their upkeep, a commercial cleaning service—especially a service that does interior and exterior maintenance work—can save you thousands over the long-term life of your facility. Simply put, regular maintenance can extend the life of your interior and exterior systems and keep your building in peak condition. They can do the same for your parking lot, sidewalks and other surfaces that need maintenance to ward off complete replacement.

Want to find out how much the benefits of a commercial cleaning service cost? Use our recent blog post to choose the right cleaning service for your business. If you’re past the selection process, and ready to get numbers, contact us. Our cleaning service can give you all these benefits on a schedule you specify at a price within your budget, and you get all the benefits of a clean workplace.

How to Choose a Commercial Cleaning Service

commercial cleaningCleanliness, as the saying goes, is next to godliness. That’s especially true for a business where operating, and maintaining, a clean facility is good for business. The million dollar question (or thousand or hundred) is: how do you keep your facility clean in the most cost-effective manner? If you’re like many business managers, the answer is outsourcing your cleaning services to a commercial cleaning service. So how do you choose a commercial cleaning service that can meet your needs and facility budget? What is the process for selecting the right commercial cleaning service for your office and warehouse?

Determine what you need

Do an evaluation of your facility to determine what cleaning services are needed for daily operations. Would a daily floor cleaning of your manufacturing plant contribute to productivity? What job responsibilities do you want your employees to focus on? What job responsibilities do you NOT want them to focus on? Do you want your employees to spend their time cleaning the kitchen? Or washing down and restocking the bathrooms? To make this a company-wide effort, ask your managers to contribute a list of cleaning responsibilities that need to be completed in their workspace.

If you need maintenance at your facility as well, be even more selective about your commercial cleaning service. Choose a cleaning service that offers maintenance services such as power washing, parking lot maintenance, light construction projects, and minor HVAC and electrical repairs. If you need these additional services from your commercial cleaning service, make sure that you ask prospective services if they offer maintenance services and narrow your options to only those commercial cleaning services.

Set a schedule

Commercial cleaning services do the cleaning jobs that you request. Once you have your list of cleaning tasks you need done, determine the frequency you need cleaning at your facility. Do you need a daily cleaning or weekly cleaning? If you need maintenance, how often do you want the maintenance done? Your company sets the schedule. Also what is the optimal time for the commercial cleaning service to begin and finish? Do you want the cleaning service to come in the evening? Early morning? Overnight?

Consider dates for a deep cleaning as well, and how often you want a complete cleaning or facility needed. These tasks can be done on as-needed basis, or on set dates during company shut-downs.

Request a Quote

Once you’ve got a final list of cleaning tasks that need to be completed, request quotes from local commercial cleaning services. Because commercial cleaning services do the cleaning (and maintenance) you need done on a schedule you dictate, understand that the service is not going to be able to give you an immediate answer.

Ask the Right Questions

When you contact commercial cleaning services, be prepared with a list of questions to ensure you get the best results quickly and efficiently:

Service specifics. Be prepared to discuss the cleaning jobs you need completed, your preferred schedule, maintenance tasks, and any other special request you may have.

Proof of Insurance. Ask the commercial cleaning service for information about their proof of insurance, just in case any items at your business are damaged.

References. Ask for references from commercial cleaning services that can provide the cleaning and maintenance services you need at a price within your budget. A commercial cleaning service can provide references from present clients who use their services.

Review the contract

When you’ve narrowed your list of commercial cleaning services, request a draft of the contract for your company’s review. Once your business is satisfied, enjoy the result: a clean workplace that’s good for business—and conducive to growing your business.

Business Fall Cleaning & Maintenance Checklist

Fall in Wisconsin is an opportunity for businesses, both internally and externally. This season is your chance to prepare for the inevitable deep freeze and snow that comes with our Midwestern winters, and to clean your office space and warehouse in preparation for winter business and all the melted water that gets tracked in during the winter. As a business manager, you can seize this opportunity in one of two ways: you can in-house the work to your maintenance and janitorial employees or you can outsource the work to an external company. Outsourcing does make sense for many businesses, regardless of size, as we discussed in our recent blog post. However you handle your business fall maintenance, you can utilize the same fall cleaning and maintenance checklist:

  1. Clean out the file cabinets & clear off desks. Is the pile of papers on employee desks as tall as your staff members? Though you’re all busy, set an hour or afternoon for cleaning desks and shared common cabinets. Bring in a shredder or large boxes for unneeded papers. Sort, organize and shred all unnecessary paper piles.
  2. Deep clean your kitchen. Even with regular cleaning, a quick deep clean by a professional can keep your kitchen functional and extend the life of your appliances.
  3. Remove the dust from curtains and blinds. Dust and grime can build up in your curtains and blinds and you may not notice; this can cause allergy issues for staff members.
  4. Organize and inventory. In your warehouse and office, clean, sort and take inventory of office supplies, product and raw materials. Dust and take stock of what you have so you’re prepared to process orders and customer inquiries efficiently and expediently.
  5. Give the floors a professional cleaning. Get your floors ready for the inevitable tracking of snow, ice and salt across your warehouse and office floor. Take this opportunity to get your floors cleaned beyond regular vacuuming and an occasional spot clean. Hire a professional cleaning service to wax, polish and carpet clean your facility during business off hours so your floors are protected from the winter grime. If you have area rugs by your exterior doors, get those professionally laundered as well—before the snow falls.
  6. De-landscaping. Now is the time when a thorough landscaping is not optional, especially when preparing for winter. Hire a maintenance service to clean out dying vegetation (such as flowers, shrubs, etc.), trim trees so you don’t have any issues with ice building up and dropping branches, clean up branches and leaves so your storm drains are clear and clean off walks and steps before they are coated in snow.
  7. Keep your outside as maintained as your inside. If you own your building, or are have an agreement with your landlord to maintain the parking lot, pick up the parking lot, lawns and outside areas around your workplace. Hire a professional cleaning service to power wash the building, seal the parking lot and keep the exterior of your building looking professional and clean. These small preventative tasks can save you a lot of headaches when the snow comes in, and even a few trips and falls from ice that dams up around your blocked storm drains.

Cleaning & Maintaining Your Commercial Building: How to Capitalize on Business Summer Down Time

Does your business look like a ghost town during the summer months? Are most of your office and shop personnel taking vacation time to enjoy the beautiful Wisconsin weather? If everyone at your business is taking significant time off during the summer, including your janitor, it’s time to seize the day to get all your cleaning and maintenance done on your commercial building before your employees get back and business picks up.

That’s right, summer is the time to tackle deep cleaning and maintenance at your business or rented office space: to tackle those spring cleaning tasks that never got done because business was too good, to get a jump on fall maintenance before you get too busy, and a chance to add offices and reorganize workspace while your employees are not using the space.

So how do you get most of that cleaning and maintenance done without paying overtime during a downtime or hiring additional personnel? Outsource. A commercial cleaning and maintenance service can get your cleaning and maintenance work done quickly and efficiently, and can get any tasks you specify underway:

  • Exterior building maintenance,
  • cleaning your office kitchen,
  • dusting office cubicles and counters,
  • floor cleaning and waxing,
  • parking lot maintenance,
  • landscaping,
  • removing and replacing ceiling tiles,
  • fixing drywall patches,
  • painting walls,
  • fixing and repairing HVAC units,
  • building inner offices,
  • restroom repairs,
  • installing new interior and exterior doors.

When scheduling, be very conscious of determining of what week works for your business. Choose a week when minimal personnel are on the premises, or a weekend or night when the cleaning and maintenance crew won’t affect your business. Once you’ve come up with a date, or several possible dates, call your local southeastern Wisconsin cleaning company to schedule down time cleaning for your commercial building.

Benefits of Outsourcing Your Office Cleaning and Maintenance

As a manager, improving the bottom line of your business is a process that continually evolves. Which vendor is most cost-effective? Should we outsource or produce this service in house? We found this interesting article in Forbes about making the decision to outsource, and are applying this to one of the most common business questions: should you outsource your office cleaning and maintenance? To make your decision, consider the factors associated with outsourcing your office cleaning and maintenance:

Cost. Do your research when assigning cleaning to a staff member in addition to their other jobs. Can you hire a cleaning service for cheaper? Is your staff member spending more time cleaning than working on tasks you need done for customers or smooth operations? A full evaluation of your staffing needs, and analysis of your financial resources, can prove that you are paying more for that staff member to clean than the cost of a cleaning service. The second part of this myth is that hiring a cleaning employee specifically for that purpose is not always cheaper. As a business owner, do your research. Often, the cost of salary and benefits exceeds the expense of a cleaning service.

Cleaning services can do more than only clean. Many commercial cleaning services offer business maintenance services as well. For example, commercial cleaning services offer services such as parking lot maintenance, building exterior clean up, fixing and repairing HVAC units, installing new interior and exterior doors and repair jobs throughout your warehouse or office.

You can still use green products. ZBM professional office cleaning technicians are trained in traditional and earth-friendly practices and the use of advanced eco-friendly products and equipment to provide a variety of janitorial and building maintenance services. If your business is trying to reduce your impact on the environment, you can still hire a commercial cleaning service.

Should you outsource your office cleaning and maintenance? The decision is up to you as a business manager. What are the costs of hiring employees for your cleaning and maintenance vs. outsourcing? Do you have more needs for services outside of the skill sets of your employees (maintenance, construction, etc.)? Is it cost prohibitive to buy supplies for cleaning and maintenance vs. an outside company with the supplies? Do you only need cleaning and maintenance services on a part-time basis? Research and gather information from your local cleaning company when deciding whether to outsource. The numbers, and information, can help you decide whether outsourcing is a better option for your company.

Business Spring Cleaning Tips

cleaning serviceSpring may not seem like an occasion to cheer about at your business. After all it’s just another business day in Wisconsin, and business as usual. However, spring is an opportunity to clean out the clutter that has accumulated throughout the winter and get your office, shop and warehouse ready for all the business that comes your way.

Don’t feel like the brunt of your business spring cleaning needs to land squarely on one employee’s shoulders. After all, business spring cleaning is a task that should be done by every employee and coordinated with your commercial cleaning service for maximum effectiveness. A full spring cleaning should include, but not be limited, standard spring cleaning tips that keep your business running smoothly:

  1. Clean out the file cabinets. Determine what files need to kept for financial and business reasons, and shred excess papers from your file cabinets. For electronic files, delete old files, make sure that employees are following organization standards for your shared/common drive and your back-up system is regularly storing documents, graphics and financial records. When your system-wide electronic purging is complete, challenge your staff to do the same with their computers so they have a clean and organized PC as they do business.
  2. Clear off desks. Is the pile of papers on employee desks as tall as the staff? Though you’re all busy, set an hour or afternoon for spring cleaning desks and shared common cabinets. Bring in a shredder or large boxes for unneeded papers. Sort, organize and shred all unnecessary paper piles.
  3. Organize and inventory. In your warehouse and office, clean, sort and take inventory of office supplies, product and raw materials. Dust and take stock of what you have so you’re prepared to process orders and customer inquiries efficiently and expediently.
  4. Give the floors a professional cleaning. Spring means no more tracking snow, ice and salt across your warehouse and office floor. Take this opportunity to get your floors cleaned beyond regular vacuuming and an occasional spot clean. Hire a professional cleaning service to wax, polish and carpet clean your facility during business off hours.
  5. Keep your outside as maintained as your inside. If you own your building, or are have an agreement with your landlord to maintain the parking lot, pick up the parking lot, lawns and outside areas around your workplace. Hire a professional cleaning service to power wash the building, seal the parking lot and keep the exterior of your building looking professional and clean. Remember curb appeal matters when you’re dealing with a steady stream of customers, suppliers and community traffic.

To ensure that the interior and exterior of your building are part of the spring cleaning, hire a cleaning service that can make repairs, perform interior and exterior maintenance and clean your bathrooms, office space, warehouse and kitchen. With their assistance, your business spring cleaning can be a coordinated effort with a successful completion.

How to Create a Clean Workspace Your Employees Love

Is the pile on your desk taller than you are? With a few exceptions (very, very few exceptions), most employees thrive in a clean and functional workspace. Achieving that goal—a clean and functional business—is not one that comes without continual effort and work:

  • Keep your common areas and warehouse organized. This is as simple as having separate bins for your paper supplies, designated spaces for products and clean countertops. Make sure that you have the proper shelving and amount of shelving to accommodate functional organization of your products and supplies.
  • Designate cleaning duties. Be clear about who is responsible for cleaning up clutter in common areas such as by the printer and in the warehouse. Regularly clean during slow times to keep the clutter to a minimum.
  • Preventative maintenance & cleaning. Regular preventative maintenance and cleaning can not only keep the office and warehouse clean, but also prevent disrepair and breakdowns that can cause future shut downs and problems.
  • Hire professional cleaners. This can be done in one of two ways: by hiring an employee or professional cleaning service. Base your decision on payroll costs, training and orientation expenses and benefits versus the fixed cost of a cleaning service. Factor in the amount of work that needs to be done to keep your building and office clean. A professional cleaning service can perform as much—or as little—as you need done.
  • Purge excess items. While it’s tempting to keep extra parts “on hand” for future use, make sure you throw away parts and items that are not going to be used. If you don’t, the excess inventory can build up over time, jeopardizing your organization and minimizing your usable space.

The good news is that creating a clean and functional workspace is not a goal that needs to be accomplished alone. Contact a reputable, local commercial cleaning company in southeastern Wisconsin for information about pricing and scheduling so you can achieve your goal of a clean and functional business.

10 Office Cleaning Holiday Resolutions

It’s a New Year for businesses, and an opportunity to make New Year’s resolutions that can improve your Wisconsin business or the business of your tenants. And although the first, and most obvious, New Year’s resolutions involve a productivity analysis, or lowering your expenses, the most overlooked resolutions involve organization and cleanliness. This new year, add a new resolution to your list, one that involves one of these key elements that can improve efficiency and manage expenses:

  1. I will take advantage of down time to give my building a deep clean. When your business or tenants are shut down for an extended period or even over night, take advantage of the down time. Give your building a deep clean, or hire a cleaning service to tackle the job. Now is the time to wax and clean floors, clean the blinds, wash the windows, scrub the bathrooms and get a thorough duct cleaning. A deep clean improves the aesthetics and functionality, leaving your tenants satisfied and your building in peak condition.
  2. I will set up a regular cleaning schedule. A daily or weekly clean does have benefits for any commercial building versus a quarterly cleaning schedule. Setting up regular cleaning schedule keeps your office space, hallways and exterior in peak condition instead of having to play catch up on a monthly or quarterly basis.
  3. I will organize the warehouse. Take a day to organize, and inventory, the warehouse. Doing so improves operations and shipping schedules, and allows you to take stock of what you have on hand, what you need to sell and what to order.
  4. I will get that building maintenance done. Preventative building maintenance is one of the most overlooked, and important part, of owning a property. Regular building maintenance can extend the life of your property and driveway, and hold off large replacement expenses. If you can’t keep up with the maintenance your building needs, hire a service that can.
  5. I will do an evaluation to determine if it makes more cents for my business to hire a staff person to clean or a cleaning service. The results might surprise you. Start with a list of cleaning jobs that need to be done. Add together the payroll and benefit expenses of a staff person, and contact a cleaning service for a quote. Give them your list of cleaning jobs that need to be done to get an accurate cost. Compare the two costs, and determine what makes more cents for your business in the long run.
  6. I will get those ceiling tiles replaced. Though it seems counter-intuitive to contact a cleaning service for basic carpentry and maintenance jobs, locate a reputable cleaning service that also does building maintenance and repair. By hiring a service for cleaning and maintenance needs, you have a one-stop shop and single contact for any work that needs to get done.
  7. I will get the bathrooms cleaned and restocked for my tenants on a regular basis. Tired of getting emergency calls about restroom supplies? Boost your business productivity by minimizing interruptions. Hire a cleaning service that can keep the restrooms cleaned and restocked at all your commercial income properties, instead of running around trying to keep up with it yourself.
  8. I will add offices that give staff members space and improve productivity. While your employees may be managing just fine, improve their productivity and the overall productivity of your company by investing in new internal walls that divide and boost efficiency. And while it may be cheaper to build the walls yourself, hire a service to complete the project quickly and efficiently while you run your business.
  9. I will give the floors in the office and warehouse a deep clean. While cleaning your floors sounds like an insignificant part of business, properly maintained flooring lasts longer and keeps business running smoothly. Schedule a time for floor cleaning after business hours or over the weekend to minimize business operations and reduce the risk of liability.
  10. I will give the exterior of my office building the cleaning it deserves. Sick of owning the ugly, moldy building on the block? Hire a cleaning service to give the exterior of your building a fresh, clean look that shows you take pride in your business and customer service.

If you can’t fulfill your organization because of your daily duties as a business owner, contact a cleaning service to keep your building clean and organized throughout the New Year. Choose a service that can get the cleaning and maintenance resolutions done, so you can fulfill those New Year’s resolutions and have a stronger, more efficient business and property for the New Year.