Category Archives: facility maintenance tips

Spring Facility Maintenance: Key Building Areas to Check

commercial building that needs summer building maintenanceFacility managers, it’s time to grab hold of the opportunity that comes with spring. Spring is an ideal time for building system maintenance and facility cleaning. It’s time to remove all the grime, wear and tear of winter and prepare the facility and major systems for efficiency and minimal breakdowns over the summer. The spring is also a time to do exterior facility maintenance without the threat (hopefully) of snow.

HVAC

Even commercial heating and cooling systems are susceptible to the conditions of a hard winter. Every facility commercial HVAC system should be cleaned and key components checked. Filters should be changed and, periodically, a duct cleaning performed to minimize allergy issues. The level of the refrigerant needs to be checked. If there is a low level, the unit should be checked for leaks. For optimal operation, moving parts should be lubricated.

Flooring 

Spring is an ideal time of year to strip and wax floors, especially in high-traffic areas. A regular strip and floor wax adds shines to floors and extends the life of the flooring. Schedule floor cleanings for hours when the facility is at low-staff or empty to avoid interruptions in productivity. For carpeted areas, contact a professional floor cleaning service about an after-hours carpet cleaning. In addition to floor cleaning, all rugs placed by doors should be laundered to remove salt, dirt, and grime.

Exterior

While a solid facility exterior may seem infallible, winter conditions can negatively impact a building exterior. Every spring, inspect the building for cracks, holes in caulk around windows, and roofing for damage. Any damage found during inspection should be repaired. The facility should be power washed and gutters cleaned out. All light bulbs in exterior light fixtures should be inspected and light bulbs replaced as needed. The entire exterior maintenance process can be done in-house, outsourced, or completed by both staff and an outside service. (Contact a facility maintenance service for a quote.)

Grounds

Facility ground maintenance is an essential part of building maintenance, especially after a long, hard winter. In addition to being part of maintaining a professional appearance, ground maintenance is a preventative effort.  Trees should be trimmed and branches cleaned up. Maintenance should also be completed on lawns and floor beds. Driveways and sidewalks should be washed and sealed if needed.

Restrooms

Restrooms need a regularly scheduled cleaning and periodic deep cleanings. Spring is an ideal time for a deep restroom clean that sanitizes every surface. A deep restroom clean should be completed during times when the restroom is not utilized by staff or scheduled for off-hours. A deep cleaning is also a chance to do any outstanding scheduled maintenance or repair work.

Summer Building Maintenance Tips that Get the Job Done

commercial building that needs summer building maintenanceSummer is a tough season for commercial buildings and for the staff charged with its maintenance. Between the extreme heat and weather, the list of summer building maintenance list can become quite extensive, both with one-time projects and regular maintenance and cleaning. Use these tips to keep on top of summer building maintenance and get through the list.

Inspect the exterior of your building.

The extremes of Wisconsin weather can do a number of commercial and residential buildings. Do an inspection of the building and all major systems. Look for cracks and other indications of problems that can lead to leaks and problems in the future. Do a close visual inspection of key areas, such as the HVAC system and roof. If there are any areas of concern, check the interior of that same area to see how deep the problem goes.

Complete any construction projects while staffing is light.

Light construction projects, such as putting up new walls or building cubicles, are another task routinely added to the maintenance checklist during summer. To minimize productivity and interruptions, choose a time when staffing is low (such as a weekend when there are many vacation times, during the evening, overnight, etc.). The challenge with this timing can be staffing; with a full maintenance schedule, another staff member for the project is not always available. When staffing is not available, allocate funds in the budget instead; contact local companies to get quotes and the project completed while staffing is low.

Schedule repairs or upgrades to your HVAC system.

The key word in the task is ‘schedule.’ Simply put, the cost of HVAC repairs drastically increases when an immediate repair is needed. Inspect your HVAC system periodically, and schedule any repairs or maintenance before it needs to be done. For routine or minor repairs, decrease the cost even further by contacting a local maintenance company which may be cheaper than a HVAC company.

Get your floors deep cleaned.

A regular deep floor clean and carpet clean can play a key role in preventing workplace injuries and increase productivity. Scheduling a regular floor cleaning can also help you stay on budget; if you wait too long, a build-up of dirt and grime can form that requires numerous cleanings and costs more in the long-term. Dirty floors can also become slippery and hazardous for your workers. Filthy carpets can decrease productivity because workers can get sick or have issues with allergies because of a lack of cleanliness. To check this task off the list efficiently, ask a staff member to tackle floor cleaning before or after maximum staffing hours or contact a company that can do so.

Allocate additional hours for exterior building maintenance.

Summer storms and weather can add additional exterior building maintenance tasks to the list—sometimes time-consuming tasks such as cleaning up downed branches or storm damage. When all staff members are tied up, contact a company who can take on interior and exterior maintenance projects to simplify operations. Make sure an inspection after the exterior maintenance is included to ensure there is no further damage that could cause problems this summer or fall.