Category Archives: facility maintenance

conference room at business ready for cleaning

Day Porter Services: What, Why & How They Benefit Your Business

There are a lot of questions surrounding day porter services, including the logical first question, “What are day porter services?” Though a day porter performs many janitorial tasks, a quality day porter can do more for your business—and do it discretely, without visitors being the wiser.

What does a day porter do?

A day porter is a versatile position that handles all the behind-the-scenes cleaning and maintenance tasks that keeps a business running smoothly. The best day porters can handle a long list of tasks without being noticed. A day porter can also supervise and manage subcontractors that perform maintenance and cleaning services.

Day porters can perform any number of services, including:

  • cleaning and refilling restroom supplies,
  • emptying garbage cans,
  • cleaning conference rooms and visitor areas,
  • maintaining facility floors,
  • performing necessary facility repairs and maintenance (i.e. replacing light bulbs, repairing broken ceiling tiles, etc.)
  • setting up for an event,
  • maintaining and cleaning the building exterior (i.e. washing down sidewalks, maintaining patios, cleaning exterior furniture, etc.)
  • cleaning a facility during an event (and restocking restrooms),
  • maintaining a clean elevator,
  • cleaning floors to prevent damage (from snow and foot traffic),
  • any other duties that need to be performed to maintain a professional impression.

What are the benefits of hiring a day porter?

A day porter can be hired in-house or through an outside service. Businesses with a day porter can benefit from the position, either on an as-needed or on-going basis. In addition to maintaining a positive impression for employees and visitors, a day porter can keep up with many daily tasks, reducing the need for a lengthy after-hours cleaning.

For businesses with multiple events or meetings, a day porter can ensure that the event spaces are ready and set-up prior to visitors’ arrival. In addition to the event space, a day porter can be the individual responsible for making sure that restrooms, conference rooms, and hallways are clean, stocked, and presentable.

In addition to maintaining a building for visitors, a day porter can also ensure that the facility is well-maintained for smooth daily operations. A day porter can ensure that the building is kept clean and sanitary to reduce the risk of illness and prevent productivity disruptions from employee illness. When there are multiple employee absences due to illness, a day porter can manage a full-building sanitation. During snowy Wisconsin winters, the day porter can immediately address the clean-up of slippery floors and puddles that can damage facility floors.

How much does a day porter service cost?

The cost of a day porter depends on the amount of work and frequency of the services. Businesses should contact local day porter services with a list of tasks needed from the individual and a projected start date.

commercial floors that need to be cleaned in a factory

7 Essential Fall Building Maintenance Services that Pay Off

It’s easy to put off fall building maintenance services, especially when there are other tasks that directly impact the bottom line. It’s easy to put machine repairs and other necessary building services at the top of the list. However, re-prioritizing can have long-term financial implications from repairs stemming from long-overdue building maintenance.

It makes cents (pun intended) for companies to complete these important building maintenance tasks that maintain property value and prevent those random repairs.

Exterior Building Clean-Up

Facility exterior cleaning is an important part of building maintenance; gutter cleaning, for example, can prevent ice dams and other issues throughout the winter. Exterior building clean-up also includes a full roof inspection, building pressure washing, window washing, and other essential building maintenance services.

HVAC Check

Heating, ventilation, and air conditioning system maintenance is an essential part of extending the life of the equipment. Fall is an ideal time for HVAC maintenance; it is an ideal time to do a full check-up of system parts, replace worn items, and ensure the system is ready for heating.

Lot Maintenance

Parking lots and sidewalks take the brunt of daily car and foot traffic, making them a top priority for fall building maintenance. Lot maintenance can include (but not limited to) trash pick-up, pressure washing, flower bed maintenance, sealing, and vegetation trimming.

Floor Cleaning

A comprehensive deep floor clean is a preventative measure that reduces the risk of injury and build-up of grime. Fall is an ideal time for this cleaning task, especially before the snow and ice of winter is tracked in by building visitors. Flooring cleaning should be paired with laundering rugs, an important part of keeping snow and grime off of company floors. Floor cleaning can be completed with minimal interruption to daily operations or during off-hours when the building is empty. For an off-hours flooring cleaning, it can be cost-efficient to hire building maintenance professionals that can complete the floor cleaning efficiently.

Duct Cleaning

A periodic duct cleaning is an essential part of healthy and safety management. Regular duct cleaning is an important part of maintaining high indoor air quality and preventing employee illnesses. Most importantly, a complete duct cleaning removes the mold, pollen, and dander that can exacerbate employee allergy symptoms and respiratory illness symptoms.

Restroom Sanitation

A complete restroom sanitation minimizes the risk of widespread workplace illness, especially before the start of flu and cold season. This fall building maintenance should accompany a cleaning of common areas, such as the kitchen, printers, and conference rooms.

Light Bulb Maintenance

Fall is the start of shorter days, a prime time for light bulb maintenance. For minimal interruption, outsource this property maintenance task to a cleaning company that can monitor and maintain interior and exterior lighting.

Complete Facility Exterior Maintenance Checklist

commercial building that needs summer building maintenanceFacility and ground maintenance should be done at least twice a year, typically during fall and spring. Inspections and repairs are an essential add-on to an already extensive building maintenance list, making planning ahead an absolute necessity. Call vendors for quotes for facility maintenance well in advance before the snow falls (an absolute guarantee in Wisconsin) and before the snow melts in the spring. Schedule the work accordingly so all facility maintenance, interior and exterior, is completed promptly.

 

Grounds

__ Repair driveway.

__ Seal driveway.

__ Rake leaves.

__ Trim vegetation that interferes with vehicles or facility functions.

__ Pressure wash sidewalks.

__ Repair sidewalk cracks and trip hazards.

__ Clear flower beds and prep for planting/winter.

__ Inspect railings for damage.

__ Repair fencing around property as needed.

__ Clean area around dumpsters.

__ Clear off the area around storm drains.

 

Building

__ Clear out gutters (if applicable).

__ Perform preventative maintenance on roof HVAC systems.

__ Check exterior lighting and replace bulbs as needed.

__ Clean up debris on building grounds.

__ Pressure wash building exterior.

__ Clean/wash windows.

__ Inspect roof, siding, brick, and windows for damage and leaks.

__ Re-caulk and repair damage around windows.

__ Clean/wash doors.

5 New Year’s Resolutions Successful Facility Managers Make

manufacturing industry workers with big mashines on company floorNo matter when your fiscal year ends, the calendar year is an opportunity to take stock of current operations and look for ways to make the New Year better for your company. As a facility manager, that philosophy is a bit more complex when your responsibilities are so diverse. But the New Year is a time for thinking positive, and making improvements by adopting a strategic New Year’s resolution—or resolutions.

I will allocate time for strategic planning.

When you’re trying to stay on top of daily operations, setting aside time to plan for the future can seem like an unnecessary chore. However, establishing goals (i.e. cost reduction goals, health and safety goals, etc.), and collecting and analyzing data to meet those goals is an essential part of business planning. Once you’ve taken the time to make a plan, clearly assign responsibilities and regularly follow-up with staff to ensure progress is being made.

I will do a full audit.

If your organization is built on the premise of “this is who we’ve always used and this is how we’ve always done it,” it may be time for a change. That doesn’t mean you should clean house abruptly, but it does mean a full review of costs and processes. Your goal is to break down those processes for review, then make them more efficient and cost-effective for the company.  To see continual improvements, schedule partial audits (such as departmental or specific process audits) on a regular basis (i.e. annually, bi-annually, quarterly, etc.)

I will stay on top of preventative maintenance.

Preventative maintenance always seems to be a matter of debate, especially when you are trying to meet shipping schedules and production goals. While it may not always be the most popular choice, a successful facility manager has to make preventative maintenance a priority to keep your machines and facility in excellent condition—and communicate that priority to your department managers. Regular preventative maintenance can extend the life of your equipment, minimize breakdown costs and reduce productivity interruptions.

I will analyze the cost of hiring vs. outsourcing.

As a manager, improving the bottom line of your business is a process that continually evolves. Inevitably, to improve that bottom line, you’ll need to ask yourself key questions: which vendor is most cost-effective? Should we outsource or perform this service in house? Let’s use facility cleaning as an example. What are the costs of hiring employees for your cleaning and maintenance vs. outsourcing? Do you have a need for services outside of the skill sets of your employees (maintenance, construction, etc.)? Is it cost prohibitive to buy supplies for cleaning and maintenance vs. an outside company with the supplies? Do you only need cleaning and maintenance services on a part-time basis? Research and gather information from your local cleaning company when deciding whether to outsource. The results of your evaluation can help you decide whether outsourcing is a better option for your company.

I will keep my business clean for peak efficiency.

There are two parts to this resolution: organization and cleanliness. An organized company can effectively manage their assets, fulfill production schedules promptly, and meet crucial shipping deadlines. There are numerous ways to improve your company’s organizational skills: with new software, procedures, shelving, etc.

As for keeping your business clean, look for ways to improve your building maintenance and cleanliness. Clearly communicate the roles and responsibilities of your staff, such as each department’s role in keeping their workspace clean, how communication is handled with your commercial cleaning service, and the amount of time each department should allow for cleaning. If you have any building maintenance needs, such as maintaining your parking lot or exterior, consider hiring a commercial cleaning service so you can control those costs.