Category Archives: office cleaning tips for spring

Spring Office Cleaning: 6 Easy Ways to Boost Productivity and Morale

 

office worker working at computer after office spring cleaning

Spring cleaning the company office can be worth the effort, both for productivity and the mind. Just like the warm spring weather, a good company cleaning can be a real boost for productivity and office morale. A deep office clean can make managers and employees head into summer renewed and ready to tackle the work ahead.

Set time aside.

The biggest hurdle to a good office cleaning is time. The best strategy for addressing the effort is a combination of employee cleanings and scheduled cleanings with a professional service. For an in-office desk and file cabinet cleaning, let departments choose the optimal time for cleaning (ideally when there is minimal activity) or schedule a time for the entire office team to tackle the process. For cleanings that interrupt productivity, such as floor cleaning, schedule a commercial cleaning service that can clean during off-hours or weekends.

Organize paper and digital files.

Organization is the key to productivity, making this an essential part of any office spring clean. Managers and employees should take the time to clear out old files, both paper and digital, and organize files of existing clients and projects.

On the digital side, company drives and clouds should be cleaned out and organized. This cleaning task ensures employees find digital files quickly and efficiently without wasting time. Regular IT maintenance should also be part of the office spring cleaning checklist and can be scheduled for the weekends or overnight periods.

Clear away clutter.

In a busy office, it’s normal for clutter to accumulate on any and all open surfaces. A good spring cleaning clears all the clutter away and organizes it. Clutter can also collect in closets and supply cabinets. Once the clutter is removed, reorganize supplies and dust surfaces. Research and add baskets and other storage solutions that can prevent future clutter issues and keep the office look professional and organized.

Clean common areas.

Common areas attract dust and germs, making a deep spring cleaning a must. Managers and employees should regularly disinfect, wipe down, and dust machines and appliances in these areas, such as printers, water coolers, and coffee makers. Disinfection should be done properly without damaging machine key boards and other critical areas. Since these areas are frequently used, cleaning common areas can also be added to a regular cleaning checklist that is given to a commercial cleaning service.

Disinfect kitchens, restrooms, and conference rooms.

Spring is typically the end of flu and cold season, and the right time to disinfect and clean kitchens, restrooms, and conference rooms. All surfaces in these rooms should be cleaned and disinfected, either by office staff or a commercial cleaning service.

Clean rugs and floors.

Winter in Wisconsin is hard on office floors. Snow and salt can damage flooring and become a safety hazard. When spring hits, a deep floor cleaning removes the layers of snow and salt. On a hard floor, a floor waxing protects the floor and extends the life of the floor. A carpet clean eliminates salt build-up, revitalizes carpet fibers, and removes any deep allergens. For minimal disruptions, schedule floor cleanings with a commercial cleaning service during off-hours or weekends.

14 Spring Facility Cleaning Tasks (& Tips to Get Them Done)

commercial flooring in an officeSpring cleaning at a business isn’t as clear as a residential spring cleaning checklist.  You can’t set aside a full day to go down the list and check off each item.  As a facility manager or building supervisor, you’ve got a business to run and daily operations to maintain—even as you have to complete your list of spring cleaning facility tasks.

The first step (surprisingly) is to evaluate the cost of hiring an employee to clean versus a commercial cleaning service or vendor.  What tasks make sense to outsource?  Request and compile quotes from vendors that help you make this determination.  Once you’ve determined the most cost-efficient method of spring cleaning tasks quickly and efficiently, schedule accordingly to kick start and complete your spring facility cleaning.

  1. Schedule commercial HVAC maintenance ASAP to keep your units running when you need them, and to avoid the “busy” season for HVAC contractors.
  2. Have your rugs washed to get rid of the ice and snow from winter.
  3. Schedule a deep floor cleaning for your entire facility including the office, warehouse, production floor, etc.
  4. Give your restrooms and kitchens a deep clean.
  5. Dust all window blinds and treatments.
  6. Wash windows.
  7. Prune all trees and bushes.
  8. Refresh flower beds & plant new vegetation.
  9. Schedule lawn maintenance around your facility (i.e. rolling, reseeding, etc.)
  10. Power wash your building and sidewalks.
  11. Bring in pest control to spray and exterminate any infestations.
  12. Repair any cracks in your sidewalk or parking lot.
  13. Schedule upholstery cleaning for your furniture.
  14. Dust all counters, shelving, and community surfaces.

Make the spring cleaning of your facility a team effort (i.e. with personnel, external vendors, etc.).  Use accountability to ensure that each task is completed.  Hire the best vendors that guarantee dependable and reliable service, so you can get your spring cleaning done and get back to business as usual.