Category Archives: office disinfection checklist

Office Cleaning Services: 10 Useful Office Cleaning Tips from the Pros

A dirty office is the source of everything bad: disorganization, bad first impression for customers, allergy attacks, workplace injuries, and the spread of many illnesses. That’s why we’ve put together a complete list of office cleaning tips that get you a safer, cleaner office. (For an after-hours office cleaning, bring in professional office cleaners.)

Your Complete Commercial Office Cleaning Checklist

6 Tips that Keep Your Office Allergy-Free

20+ Office Cleaning Tasks that Don’t Get Done

Spring Office Cleaning: 6 Easy Ways to Boost Productivity and Morale

Your Office Kitchen Deep-Clean Checklist

(Expensive) Commercial Cleaning Mistakes to Avoid at Your Business

Employees sick? Stop the Spread of Germs in the Workplace

4 Tips for Keeping Your Company Floors Safe

4 Cleaning Tasks to Schedule at Your Company During Summer Vacations

5 Tips for Keeping Your Company Restrooms Clean

Spring Office Cleaning: 6 Easy Ways to Boost Productivity and Morale

 

office worker working at computer after office spring cleaning

Spring cleaning the company office can be worth the effort, both for productivity and the mind. Just like the warm spring weather, a good company cleaning can be a real boost for productivity and office morale. A deep office clean can make managers and employees head into summer renewed and ready to tackle the work ahead.

Set time aside.

The biggest hurdle to a good office cleaning is time. The best strategy for addressing the effort is a combination of employee cleanings and scheduled cleanings with a professional service. For an in-office desk and file cabinet cleaning, let departments choose the optimal time for cleaning (ideally when there is minimal activity) or schedule a time for the entire office team to tackle the process. For cleanings that interrupt productivity, such as floor cleaning, schedule a commercial cleaning service that can clean during off-hours or weekends.

Organize paper and digital files.

Organization is the key to productivity, making this an essential part of any office spring clean. Managers and employees should take the time to clear out old files, both paper and digital, and organize files of existing clients and projects.

On the digital side, company drives and clouds should be cleaned out and organized. This cleaning task ensures employees find digital files quickly and efficiently without wasting time. Regular IT maintenance should also be part of the office spring cleaning checklist and can be scheduled for the weekends or overnight periods.

Clear away clutter.

In a busy office, it’s normal for clutter to accumulate on any and all open surfaces. A good spring cleaning clears all the clutter away and organizes it. Clutter can also collect in closets and supply cabinets. Once the clutter is removed, reorganize supplies and dust surfaces. Research and add baskets and other storage solutions that can prevent future clutter issues and keep the office look professional and organized.

Clean common areas.

Common areas attract dust and germs, making a deep spring cleaning a must. Managers and employees should regularly disinfect, wipe down, and dust machines and appliances in these areas, such as printers, water coolers, and coffee makers. Disinfection should be done properly without damaging machine key boards and other critical areas. Since these areas are frequently used, cleaning common areas can also be added to a regular cleaning checklist that is given to a commercial cleaning service.

Disinfect kitchens, restrooms, and conference rooms.

Spring is typically the end of flu and cold season, and the right time to disinfect and clean kitchens, restrooms, and conference rooms. All surfaces in these rooms should be cleaned and disinfected, either by office staff or a commercial cleaning service.

Clean rugs and floors.

Winter in Wisconsin is hard on office floors. Snow and salt can damage flooring and become a safety hazard. When spring hits, a deep floor cleaning removes the layers of snow and salt. On a hard floor, a floor waxing protects the floor and extends the life of the floor. A carpet clean eliminates salt build-up, revitalizes carpet fibers, and removes any deep allergens. For minimal disruptions, schedule floor cleanings with a commercial cleaning service during off-hours or weekends.

How to Keep Your Office Germ Free (with Cleaning Checklist)

sick employee holding head at officeThe amount of money lost by US employers is staggering; sick employees cost the US more than 500 billion every year. Any business owner or manager can attest to the fact that sick employees are a major disruption. Sick employees can attest to the fact that sick days are no fun and that germs can spread like wildfire through the office.

Fortunately, there are strategic ways to prevent the spread of germs and stop the transmission of flu, cold, strep, and other illnesses. The easiest way is to make disinfecting wipes available to employees. Wipes can be stored with cleaning supplies and in common areas where employees can use them to clean equipment.

Hand washing is the next line of defense. In busy offices where employees can’t get away, strategically-placed hand sanitizer is an easy way to prevent the spread of germs. Hand sanitizer should be put out in areas where employees have convenient access, such as common areas.

When even the best efforts to stem the flow of germs fails, a full workplace disinfection is the only solution. Office cleaning can be done during by internal staff during business hours (using the workplace disinfection checklist below) or completed by a commercial cleaning service after-hours. A commercial cleaning service tasked with an after-hours disinfection minimizes disruptions and ensures that the cleaning is done all-at-once or periodically to rid the office of germs.

Office Disinfection Checklist

  • ___ Wipe down door knobs (exterior & interior)
  • ___ Disinfect printer, scanner, and fax machine controls
  • ___ Wash candy bowls
  • ___ Clean desktops and staplers
  • ___ Disinfect phone cradle, handsets, and headsets
  • ___ Remove germs from every computer keyboard and mouse (use this step-by-step guide on disinfecting computer keyboard)
  • ___ Disinfect trash cans
  • ___ Wipe down office chairs
  • ___ Clean all conference room furniture, including countertops, tables, and chairs
  • ___ Sanitize the kitchen
    • Kitchen faucet
    • Kitchen appliances (toaster, microwave, stove, etc.)
    • Chairs and tables
    • Kitchen refrigerator (door, handle & interior)
    • Kitchen cabinet knobs
    • Dishwasher controls
  • ___ Disinfect the coffee maker (all handles and controls)
  • ___ Sanitize the bathroom
    • Faucets
    • Paper towel dispensers
    • Counters
    • Bathroom door handles
    • Hand dryer controls
    • Toilet seats and handles
    • Stall door handles
    • Stall garbage cans
    • Soap dispensers
    • Bathroom waste receptacles